The Internal Revenue Service (IRS) will often request your tax returns and records when conducting an audit. One way the IRS does so is through an Information Document Request, also known as an IDR.
If you receive an audit records request in the mail, it is important for you to know what an IRS IDR is and how to respond.
What Is an Information Document Request From the IRS?
An IDR is an IRS document request for additional information to help them audit your tax return. IDRs are sent via mail and explain what to do next. This includes what information you need to submit and the deadline to respond.
When the IRS sends a document request, they’ll also attach Form 4564. With a 4564 form, they can request financial records to verify information you entered on your return. They may also ask for emails or other documentation to access relevant information from a third party.
There are some limitations, however, as to what the IRS can review. Generally, the IRS only uses information that helps them verify your taxes. After reviewing your taxes, the IRS may issue Form 5701. This is a “Noticed of Proposed Adjustment” which would require that your taxes be updated.
They may also issue Form 886-A. This is an “Explanation of Items” which will outline any tax return adjustments made.
Why Does the IRS Send IDRs?
There are various reasons why the IRS may send an IDR. Most often, the underlying reason is that you’re being audited and they need more information. During a tax audit, they will use information from your IDR to adjust your taxes if they find that what you reported on your return is inaccurate.
How Does the IRS IDR Process Work?
The IDR process is quite structured and follows the same path for most people. The goal of the IRS is to ensure that the taxpayer responds and provides the information it needs.
- An IRS examiner will mail a letter to you and/or your representative to explain that you are under audit and they need more information. They can then call 10 days after they mail that letter.
- The IRS will clarify what additional information is required. The examiner can adjust an IDR if necessary after speaking with taxpayer.
- A deadline to respond can be set as agreed upon by both parties.
- The taxpayer submits Form 4564, and the IRS then processes the IDR.
- If the taxpayer provides a complete response, the IRS updates its audit records. If the response is incomplete, the examiner may offer a five-day extension.
- If the taxpayer doesn’t respond to the IRS, the IRS will start the three-step process for summons enforcement.
From here, the process will continue until an outcome is decided upon either by the taxpayer and the examiner or the examiner if there is no response.
What Information Can the IRS Request with an IDR?
The IRS can request any documentation to support the financial information you shared on your tax return. This may include:
- Bills
- Canceled checks
- Employment documents
- Financial logs
- Legal documentation
- Loan agreements
- Medical and dental records
- Receipts
- Schedule K-1
What Is Form 4564 for IRS Audits?
Form 4564 is a form the IRS uses to request additional information from the taxpayer while completing an audit of their tax return. Taxpayers will receive this form with an IDR request.
What Happens If You Don’t Respond to or Submit an IRS IDR?
After going through a lengthy process to try to get you to respond, the examiner will issue a summons which is a requirement to produce the information requested. The IRS can investigate further as needed.
Who Can Help Me Respond to the IRS for an IDR?
Turning to a tax attorney is one of the best ways to handle this type of IRS request. Do so as soon as you receive the IDR, and they will guide you through the response process. That helps to minimize your risk throughout an audit.
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